If you're the one planning the company holiday party, getting people there and home safely is usually the last thing on the list, and the first thing people remember when it goes wrong. Here's the checklist we walk office managers and executive assistants through every December.
6–8 weeks out: lock in the date and the vehicles
December Fridays and Saturdays book up first across the Twin Cities. Reserve as soon as the venue is confirmed, even if the guest list isn't final.
Decide who you're covering: executives only, client guests, or the whole team. That decides how many vehicles you need.
Ask about hourly service. For holiday parties, an hourly booking keeps your chauffeur and vehicle with you all night, so nobody waits on a ride home. See our holiday party transportation page for how it works.
3–4 weeks out: build the run of show
Pickup addresses and times for each guest or group: homes, the office, hotels.
The venue address and any drop-off instructions: front entrance, valet lane, side door.
A rough end time, plus a "last ride home" plan for anyone staying late.
One on-site contact with a cell number. That's who our chauffeurs text when they arrive.
1 week out: confirm the details
Send the final passenger list and any changes in one request. Our trip request form takes up to ten rides at once, and we confirm each one by email.
Note anything special: a client who prefers a quiet ride, a stop to pick up gifts, extra room for coats and bags.
Confirm billing. One company card for every ride keeps your expense report simple. Booking for the office all year? Ask about corporate car service.
The night of
Our chauffeurs arrive early, text your on-site contact, and stay with the vehicle.
Plans change at parties. With hourly service, adding a stop or an extra ride home is a quick text away.
After the party
You get receipts by email for every ride.
Thinking about client gifts too? Our chauffeured-ride gift cards can be hand-delivered by one of our chauffeurs from December 1–23. See corporate gifts.
Ready to book?
Get an instant quote any time, or call or text 612-888-2008.
